Invoice Processing: Review and process invoices from vendors and suppliers, ensuring accuracy and adherence to company policies.
Payment Processing: Prepare and execute payment runs, including check, ACH, and wire transfers, to ensure timely and accurate payments. Timely clearance of the payments related to work orders.
Vendor Relations: Maintain positive relationships with vendors, address inquiries, and resolve payment discrepancies or issues promptly.
Account Reconciliation: Reconcile accounts payable transactions, ensuring accuracy and resolving discrepancies.
Expense Management: Monitor and control expenses, identify cost-saving opportunities, and recommend process improvements to enhance efficiency.
Documentation and Record-Keeping: Maintain organized and up-to-date accounts payable records, including invoices, payment records, and vendor contracts.
Compliance: Ensure compliance with company policies, accounting principles, and regulatory requirements in all accounts payable processes.
Reporting: Generate periodic reports on accounts payable activities, such as outstanding payments, aging analysis, and cash flow projections.
System and Process Improvement: Identify areas for improvement in accounts payable processes, recommend and implement automation tools or software, and enhance efficiency.
Collaboration: Collaborate closely with other finance and accounting teams, including the general ledger and procurement, to ensure accurate financial reporting and seamless process integration.
Resolving the client queries.